Charter Renewal Resources

The Boy Scouts of America offers an online charter renewal process for units. Listed below are several resources to assist with a smooth and improved charter renewal process. All units currently registered with Erie Shores Council need to complete this process on a yearly basis.

Use these resources to help your unit’s renewal. You can also visit the Internet Recharter Responses to Forum-Related Questions/Discussions helpdesk for additional questions and timely assistance.

 

Orientation Video

Unit and Membership Renewal

 

The rechartering / renewal process is changing on March 1, 2024.

In summary, the difference between the rechartering process is that unit renewal and member renewal will no longer be one and the same. Membership is now a set 12 month term from the time of registering regardless of when the unit renews.

 

View the Unit Recharter Process Infographic

 

Charter Due Dates

All charters must be completed and turned in to the Council Registrar, Michael Smith. Charter due dates are as follows:

  • April charters are due by April 12, 2024
  • May charters are due by May 10, 2024

Recharter fees can be paid online with a credit card (a small processing fee will apply) or ACH (bank checking transfer). Payments can also be made at the Iott Scout Shop.

 

Completed Recharters include:

  1. 2024-2025 Recharter Checklist
  2. Annual Unit Charter Agreement
    1. Signed by the Executive Officer, Chartered Organization Representative, Committee Chair, and the District Executive
    2. The District Executive can sign the agreement after it has been submitted
  3. BSA Youth Applications
    1. Refer to BSA Youth Member Application Checklist for for what items are needed to complete a youth application
    2. Applications are required for new, transfer, or mutiple (those serving in more than one unit) youth members
      1. Returning youth members do not need to submit a new application
      2. Transfers/Multiples from out-of-Council need to provide the following information: Name, Date of Birth, Membership ID (from other council), and the name of the council they are with/transferring from
  4. BSA Adult Applications
    1. Refer to BSA Adult Application Checklist for what items are needed to complete an adult application
    2. Applications are required for new, transfer, multiple (those serving in more than one unit), or leadership position changes for adult leaders
      1. Returning adult leaders (holding the same leadership position) do not need to submit a new application
      2. Transfers/Multiples from out-of-Council need to provide the following information: Name, Date of Birth, Membership ID (from other council), and the name of the council they are with/transferring from
    3. Complete adult applications include: the BSA Adult Application, Criminal Background Check Authorization form - signed and dated, and a copy of their Youth Protection Training certificate
      1. New adult leaders will not be seen in the roster until their criminal background checks are cleared
  5. Registration Payment
    1. Refer to 2024 BSA National Membership Fees for the current membership fees starting on for May 1, 2024 - July 31, 2024
    2. The 2024-2025 Unit Recharter Calculator can be used to determine the total fees owed to Council/National for recharter (except for admin fees, etc.). This calculator is for Packs, Troops, and Crews only

 

To Renew a Charter Online

  1. A Key 3 member of the unit is in charge of the recharter process.

  2. Access Organization Manager (Chrome or Firefox are the recommended search engines to use).

    1. Log into your My.Scouting account.

    2. On the main screen go to Organization Manager

    3. Click on "Unit Renewal" on the menu

    4. Validate information 12-month term

    5. Make Changes to Leadership (if needed) in Position

      1. Have leaders take/renew YPT (if needed)

    6. The system will flag any issues before proceeding forward

    7. E-Sign the Page

      1. Add the sign in the required field

    8. Pay and Submit

  3. Complete an Annual Unit Charter Agreement (not provided by National at this time). Submit to Council Registrar.

  4. After the recharter has been processed units can print their charter certificate, roster, and membership cards through their My.Scouting account.

 

Additional Resources

If you have any questions or need assistance, please contact:

Michael Smith, Registrar/District Assistant

Erie Shores Council

Phone: (419) 843-0106

Email: michael.smith6@scouting.org

File Name Description
2023 National BSA Membership Fees Download
Annual Unit Charter Agreement Download
BSA Adult Application Checklist Download
BSA Youth Member Application Checklist Download