Charter Renewal Resources

Scouting America offers an online charter renewal process for units. Listed below are several resources to assist with a smooth and improved charter renewal process. All units currently registered with Erie Shores Council need to complete this process on a yearly basis.

Use these resources to help your unit’s renewal. You can also visit the Internet Recharter Responses to Forum-Related Questions/Discussions helpdesk for additional questions and timely assistance.

Orientation Video

Unit and Membership Renewal

Charter Due Dates

Please try to complete your unit recharters (separate from membership renewals) at least 3 weeks before the unit charter expiration date. Please note that units can start renewing their unit recharters 60 days out from their unit expiration date. All charters must be completed and turned into the Council Registrar, Michael Smith.

Charter due dates for 2026 are:

• December 12, 2025
• January 9, 2026
• February 13, 2026
• March 13, 2026

Recharter fees can be paid online with a credit card (a small processing fee will apply) or ACH (bank checking transfer). Payments can also be made at the Iott Scout Shop.

Completed Recharters include:

1. Annual Unit Charter Agreement
   1. Signed by the Executive Officer, Chartered Organization Representative, Committee Chair, and the District Executive
   2. The District Executive can sign the agreement after it has been submitted
2. Annual Memorandum of Understanding (Explorer Posts only)
   1. Signed by the Executive Officer and Exploring Representative
3. Unit Renewal Paper
   1. Signed by Unit Key 3 member
4. Recharter Payment
   1. $100.00

To Renew a Charter Online

1. A Key 3 member of the unit is in charge of the recharter process.

2. Access Organization Manager (Chrome or Firefox are the recommended search engines to use).

   1. Log into your My.Scouting account.

   2. On the main screen go to Organization Manager.

   3. Click on "Unit Renewal" on the menu.

   4. Validate information.

   5. Review Information.

      1. Make any necessary changes.

   6. Enter your name in the signature field (print a copy of this page)

   7. Pay and Submit

3. Complete an Annual Unit Charter Agreement or the Annual Memorandum of Understanding (Explorer Posts only). Submit to Council Registrar.

4. After the recharter has been processed units can print their charter certificate, roster, and membership cards through their My.Scouting account.

Additional Resources

• Key Steps for Membership & Unit Renewal
• Steps for Unit Renewal Video
• Approvals for Units and Member Renewals
• Unit ACH for Renewals

If you have any questions or need assistance, please contact:

Michael Smith, Registrar/District Assistant

Erie Shores Council

Phone: (419) 843-0106

Email: michael.smith6@scouting.org

Updated: September 8, 2025 by MS